Welcome

Ensuring a warm welcome

  • Visitor management with access control
  • Fast Check-In and Check-Out
  • One-time visits and continuous visitors
  • Creation of visitor badges and briefings
  • Acquisition of photos and integration of logos
  • Visitor preparation can be completed in advance
  • GDPR compliant deleting and pseudonymizing
  • Customizable checklists for visits
  • Logging of regular safety instructions
  • Legally secure capture of digital signatures
  • On-screen greetings
  • Customization of corporate design
  • Printing of emergency lists
  • Data analysis and report generation
  • Interfaces for data import and export
  • Multi-client and different time zones capable
  • Ready-to-use within a working day
  • Available in English and German

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Welcome


Standards and guidelines

With vistrax, your reception area is optimally equipped and complies with national and international standards for AEOs (Authorized Economic Operators), the requirements of the FDA (U.S. Food and Drug Administration), the IFS (Internation Featured Standards) and ISO (International Organization for Standardization):

General Data Protection Regulation

(Paragraph “Pseudonymization”)
The GDPR is a regulation in EU law on data protection and privacy for all individuals within the European Union (EU) and the European Economic Area (EEA). It also addresses the deleting and pseudonymizing of personal data inside the EU and EEA areas.

ISO/IEC 27001

(Paragraph “Physical and Environmental Security”)
The last version of this standard was published in March 2017. In order to improve the security of information assets, the standard describes the handling of visitors and the recording of visiting hours.

European Commission Guidelines

(AEO, Section 2.V.3-4, A1a.6.3, A1b.6.1, A1b.6.2.5, A1b.6.3.1, A2.4.2, A2.4.7)
The AEO guidelines became applicable in March 2016. In this extensive document, the European Commission defines the exact handling of external personnel and the appropriate use of visitor badges.

Germany’s domestic intelligence service

(“Visitor management – Dealing with visitors and external personnel” 03/2016)
According to Germany’s domestic intelligence service, an effective visitor management is essential in order to protect a company’s knowhow and security. Registration of external personnel and the wearing of visitor badges are explicitly recommended.

FDA Guidelines

(Section IV, C.1)
 
The U.S. Food and Drug Administration demands strict procedures when dealing with visitors. A critical factor is the identity verification of visitors, but also the check in progress at the front desk.

IFS Food V6.1

(Chapter 6.3.1)
 
In 2014, IFS version 6 was made compulsory in order to obtain the IFS certification. As protection against the manipulation of food, the handling of visitors is precisely defined in chapter 6.3.1.

 

Learn more about the standards and guidelines in our FAQs

Visit the FAQs


Certifications

 

Software Made in Germany

vistrax was awarded the “Software Made in Germany” seal for its first-class service, outstanding quality and ensured sutainability.

DIN EN ISO 9001:2015

Since 2016, the CONZE Informatik GmbH is certified according to ISO 9001:2015 and meets the requirements of an internationally standardised quality management.


An excerpt from customers who trust in vistrax